AGM 2016

AGM

Saturday 30th, 2pm at The Inn, the Crook of Devon
(Main Street, Crook Of Devon, Kinross, Kinross Shire KY13 0UR)

In line with Article 22, 21 clear days notice is hearby given of the 2016 AGM for the Scottish Hill Rally Club.

The AGM will receive a statement of accounts from the previous year, a report of activities of the clun in 2015, and elect the committee for 2016.

Details of the agenda can be downloaded as a copy of our Club Rules and Conditions.

Membership renewals

Also available on-line is our Membership Form, we would appreciate it if you could complete this with your up-to-date information when you renew, so we always have the most current contact details for you. If possible please include your email address so we can keep in touch with you more effectively and efficiently.
The membership form can be brought with you to the AGM, posted to the address on the document, or emailed to membership@scottish-hillrally.co.uk.

Proposals

Proposals are sought for committee member (and we would be delighted to welcome new people who wish to help carry the club forward). The committee requires four (4) named official (Chairman, Vice-Chairman, Treasurer, and Club Secretary) plus up to five (5) elected members.

Proposals for committee should use the following guide:

I propose James Bond for the position of elected member. Alec Trevelyan (membership number 006)

I accept the above proposal. James Bond (membership number 007)

Proposals for altering the rules of governance of the club may also be submitted. Such proposals should be

* Clearly worded
* Quote relevant rules or regulations
* Be clear in what you want to achieve and why
* Show the name of the proposer and seconder

As an example:

We propose an alteration to article 16, such that subsrciptions (membership payments) should fall on the 1st of June. Proposed by James Bond (Membership number 007) and Alec Trevelyan (membership number 006)

Proposals should either be sent in writing (signed by both parties), or by email.

Written proposals must be posted to:

Charlie Denny
SHR Club Secretary.
Darnaway,
Castleton Place,
Braemar,
Ballater,
AB35 5ZQ

Email proposals should be written by the proposer, who sends it to the seconder. The seconder forwards the proposers email, with a note giving their details as seconder, to Secretary@scottish-hillrally.co.uk

Proposals must reach the Club Secretary before Satruday 16th January, 2016 (14 clear days before the AGM)


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2014 AGM and Annual Dinner

Club AGM and Annual Dinner

The Annual General Meeting of the Scottish Hill Rally Club (SHR Club Ltd) will be held on Saturday 25th January. The event will be held at Glenfarg Hotel, Glenfarg, Perthshire at 16.00 (4pm). All current and prospective members are invited to hear what has happened in the 2013 season and plans for 2014. In addition the 2014 Club Committee will be elected.

Following the AGM, our Annual Dinner will be held at the same venue 19.00 for 19.30. Everyone is welcome to attend, but please advise the secretary (details below) so he can book your place, guests welcome. There will be a specific menu: £21.95 for 3 courses (with tea & coffee, but excluding wine or other beverages). Accommodation is available by contacting the hotel direct on 01577 830241.

Details of the agenda can be found on our website www.scottish-hillrally.co.uk as well as a copy of our Club Rules and Conditions.

Membership renewals
The club Membership Form is available from the Membership page, we would appreciate it if you could complete this with your up-to-date information when you renew, so we always have the most current contact details for you. If possible please include your email address so we can keep in touch with you more effectively and efficiently.
The membership form can be brought with you to the AGM, posted to the address on the document, or emailed to membership@scottish-hillrally.co.uk.

AGM Proposals & Committee nominations
All Proposals, for both rules changes and Committee nominations, are handled the same way – they should be:

  • Clearly worded
  • Quote relevant rules or regulations
  • Be clear in what you want to achieve and why
  • Show the name of the proposer and seconder

All proposals for the AGM need to be lodged with the club secretary no less that 14 days before the AGM, or by the 11th January 2014.

We accept either paper submission, or email submissions. Paper submissions should be signed and dated by poth the proposer and seconder. Submissions via email should have the same text sent by both proposer and seconder (and that text should list both propsoer and seconder.) Email submissions are effectively signed, as they have come from an email address.

The membership of the elects specific individuals to the following posts, plus some number of general members, and the committee then organises itself as best suited to the pool of skills it has available:

  • Chairman
  • Vice Chairman
  • Club Secretary
  • Club Treasurer

Contact Details for AGM and submission paperwork:

Charlie Denny
SHR Club Secretary.
Glenshee Rd,
Braemar,
Ballater,
AB35 5ZQ

Secretary@scottish-hillrally.co.uk

 


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